| Responsibilities | - Provide comprehensive administrative support to all department heads across the organization. - Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements for all departments. - Prepare and edit correspondence, communications, presentations, and other documents for various departments. - Facilitate internal and external communications between departments, ensuring timely and accurate dissemination of information. - Assist in the preparation and coordination of meetings, including scheduling, agenda preparation, and taking minutes. - Manage and maintain accurate records and documentation, ensuring confidentiality and security of sensitive information. - Support project management activities by tracking deadlines, deliverables, and ensuring follow-up actions are completed. - Handle office management tasks such as ordering supplies, managing equipment, and liaising with facility management. - Coordinate and organize departmental events, workshops, and training sessions. - Assist in the development and implementation of administrative policies and procedures to improve efficiency across all departments. - Act as a point of contact for external stakeholders, providing information and assistance as required. Perform other related duties as assigned to support the effective operation of the organization. |