| Responsibilities | - Prepare and maintain an up-to-date list of qualified contractors / suppliers / potential tenders / contracts with update information in order to perform market studies, analyze and assess all possible from market.
- Monitor on-going contracts, participate to claims, amendments and contract renewal discussions and review supplier’s performance.
- Handle breach of contracts in a timely manner
- Adhere to any health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff and visitors.
- Prepare and raise purchase orders (PO) and order schedules.
- Prepare and raise Call-off orders and order schedules.
- Ensure compliance to QEWC guidelines, purchasing policies and procedures .
- Contact suppliers to resolve price, quality, delivery or invoice issues.
- Pre-qualifying bidders.
- Develop contract management plans to anticipate lifecycle needs and compliance requirements, ensuring alignment with procurement objectives.
- Establish procedures for contract management during the negotiation phase to ensure readiness for effective implementation and monitoring post
-contract signature.
- Create and maintain a schedule for periodic contract reviews to evaluate the efficiency and effectiveness of contracts, identifying potential areas for improvement.
- Execute the preparation and evaluation of RFPs, ensuring that proposals are assessed fairly and transparently against established criteria.
- Negotiate payment terms, delivery schedules, and contract conditions with selected suppliers, drafting final contracts in collaboration with relevant departments such as the General Counsel department.
- Handle the vetting process for potential suppliers to ensure they meet the selection criteria effectively.
- Review contract performance against deliverables and milestones to ensure suppliers are meeting contractual obligations.
- Conduct periodic reviews of contracts to assess their efficiency and effectiveness, with a focus on continuous improvement.
- Evaluate vendor performance according to predefined standards and criteria,
- making decisions on vendor relationship management, including updates to the approved vendor list. Decide on contract renewals, renegotiations, or terminations based on vendor performance evaluations and alignment with the strategy. |